About Us

Employment Opportunities

Job title:  Bibliographic Assistant
Department: Cataloging
Reports to: Head of Cataloging and Special Collections
FSLA Status: Part-time: Non-Exempt
Salary:   $16/hr


The bibliographic assistant processes materials being added to and withdrawn from the library’s holdings, including editing and updating of records in the online catalog, and assists with the care and usage of special collections materials. 

Required Skills and Qualifications
• Bachelor’s degree; library coursework preferred
• Attentiveness to detail
• Ability to work closely with others as well as independently
• Preferred: Some previous library work experience
• Preferred: Experience using Innovative Interfaces ILS

Duties and responsibilities
Responsibilities include:
• Preparing library materials for circulation
• Maintaining the online catalog by editing and managing records; including item-level and bibliographic-level information
• Reclassifying library materials, acting as a liaison between involved departments
• Supervising rare book readers whenever special collections materials are in use
• Assessing and maintaining metadata for City Readers, NYSL’s digital humanities initiative
• Assisting with any other bibliographic projects assigned by the supervisor, including work with the Library’s rare book collection
• Managing New York Society Library’s digital and paper-based special collections reader records
• Consulting with the supervisor to periodically update cataloging procedures
• Complying with all Library policies and procedures

Working conditions

Part-time; Regular hours are 9:00 AM to 5:00 PM Monday through Friday; Schedule subject to change; Quiet conditions.

Physical/Environmental Requirements

Sitting: 80%
Standing/walking: 20%
Lifting: infrequent lifting up to 25 lbs
Vision: normal.  Requires long periods of work at computers


Indoor environment; Working closely with others and also independently; Occasional exposure to dust and mold

Direct reports
Not applicable


Candidates should email a resume and cover letter outlining how your skills and experiences meet the qualifications for the position and names of three professional references to Lawi Kibet, Controller at lkibet@nysoclib.org. Please include the subject line Bibliographic Assistant on the email. Applications without the requested information will not be considered.